Main Menu

Page 1

SECTION XV SENIOR CENTERS

Section XV Senior Centers

Introduction

As per the Older Americans Act (2006), each area agency on aging designated under section 305 (a)(2) (A) shall, in order to be approved by the State agency, provide a plan for supportive services, nutrition services and, where appropriate, for the establishment, maintenance, or construction of multipurpose senior centers, (taking into consideration, among other things, the number of older individuals with low incomes residing in such area, the number of older individuals who have greatest economic need, with particular attention to low-income older individuals, older individuals with limited English proficiency, and older individuals residing in rural areas) residing in such area, the number of older individuals who have greatest social need (with particular attention to low-income older individuals, including low-income minority older individuals, including low income minority older individuals, older individuals with limited English proficiency, and older individuals residing in rural areas), residing in such area, the number of older individuals at risk for institutional placement residing in such area, and the efforts of voluntary organizations in the community, evaluating the effectiveness of the use of resources in meeting such need, and entering into agreements with providers of supportive services, nutrition services or multipurpose senior centers in such area, for the provision of such services or centers to meet such need.

The fifteen Area Agencies of Aging and Independent Living in Kentucky administer the senior citizens center programs, usually through a subcontract with a local non-profit provider. The AAAIL formally monitors the senior centers annually or more often to ensure the quality provision of services. Annually, the Department for Aging and Independent Living (DAIL) provides on-site monitoring and quarterly provides desk top monitoring. Funding is given directly to the Department for Aging and Independent Living and is then funneled through the AAAs to the subcontractors. All new, reconstructed, relocated and temporary senior center building sites are inspected by a representative from DAIL prior to allowing the center to open. A standardized form is used which includes : Senior Center and Nutrition Site Building Requirements, Nutrition Site Information, Senior Service Site information, Senior Center Requirements, Multipurpose Center Requirements, Food Service Requirements, and an ADA accessibility checklist. When all requirements are met, a certificate approving the Center for operation is provided to the AAA.

Kentucky’s Regulations governing senior centers are included in 910 KAR1:220. General Administration, programs for the elderly (section 8). The office shall set minimum requirements for the types of service sites. Title IIIB or Title IIIC services shall be funded at a site only if the site has been approved by the office. A site shall not become operational until an on-site visit by the office has been completed and express approval given by the office, except for emergency situations. These regulations determine designation of focal points by the Area Agency on Aging and Independent Living, and center and nutrition site operation.

Lake Cumberland Area Agency on Aging & Independent Living Policies and Procedure Manual

Page 2

Section XV Senior Centers

SERVICECRITERIA

The following criteria shall apply to the types of service sites:

Services shall comply with the standard service definitions as governed by 910KAR 1:170, support services for the elderly.

Prior to approval of any Title IIIB or IIIC site, it shall be inspected by the following:

(1) Local health department for compliance with applicable health codes; these codes will vary depending on the types of services provided at the site.

(2) Local fire department for compliance with fire and building safety codes

(3) Office shall conduct on-site visits for compliance with Section 307(a) (8) of the Older Americans Act – sites shall be located as near as possible to a target group of individuals, shall comply with the confidentiality and disclosure requirements, shall be clearly identified with a sign

(4) The following criteria should be considered when choosing a site:

(a) Demographic information and projections

(b) Accessibility to the maximum number of people who are socially and economically deprived

(c) Proximity to other services and facilities

(d) Convenience to public and private transportation

(e) Free of structural barriers

(f) Safe for secure for participants and staff

(5) The Center shall take necessary actions to create for handicapped older people barrier-free access and movement within the facility in conformance with the requirements of Section 503 of the Rehabilitation Act of 1973

(6) Arrangements shall be made for the security of facility equipment, furniture and files

(7) If appropriate, the facility shall make arrangements to offer activities and services at other locations in its service area

(8) If feasible, the location shall be a place the people in the service area feel free to attend and participate.

(9) Safety requirements of local, state, and federal laws shall be met

(10) The center shall be free of physical hazards

(11) Signs shall be visible for exits, entrances and other areas of importance

(12) Bathrooms and kitchens shall include safety features appropriate to their special uses.

Lake Cumberland Area Agency on Aging & Independent Living Policies and Procedure Manual

Page 3

Section XV Senior Centers

(13) Procedures for fire safety shall be adopted, including fire drills, inspection and maintenance of fire extinguishers, periodic inspection and training by fire department personnel.

(14) Procedures for disaster other than fire shall be developed and posted

(15) The facility shall be properly maintained and repaired as appropriate

Lake Cumberland Area Agency on Aging & Independent Living Policies and Procedure Manual

Page 4

Section XV Senior Centers

Senior Center Facility Site Requirements

Senior Center Facility Site Requirements differ depending on the services offered at each site. Types of Senior Center Facility Sites include Nutrition Site (Section 19.3.1), Senior Service Site (Section 19.3.2), Senior Center Site (Section 19.3.3), and Multipurpose Site (Section 19.3.4).

Nutrition Site

(1) Has an individual (volunteer or paid staff) who is responsible for the administration of the site

(2) At least one staff person shall be present at the site during the hours of operation

(3) Minimum services which shall be available at the nutrition site: (a) At least one hot meal, two or more days a week

(b) Arrangements for outreach services funded by III B or III C

(c) Information and referral shall be available

(d) Nutritional education shall be available

(e) An optional service may be home delivered meals

(4) The total number of participants to be served shall be adequate to justify the cost of operating the site

(5) Meals may be either prepared on site, catered or prepared in a central kitchen

Senior Service Site

(1) Has an individual, paid or volunteer staff, which is responsible for the administration of the site

(2) At least one staff person shall be present at the site during hours of operation

(3) Services shall be provided on a regularly scheduled basis, at a minimum of two or more days per week.

(4) The total number of participants to be served shall be adequate to justify the cost of operating the site

(5) Minimum activities shall available at this site and include:

(a) Outreach in addition to one or more services, and

(b) Information and referral Congregate meals shall not be provided at this site

Senior Center Site

(1) Has an individual, paid or volunteer staff, which is responsible for the administration of this site

(2) At least one staff person shall be present at the site during the hours of operation

(3) Shall be open at least four hours a day, three or more days per week

Lake Cumberland Area Agency on Aging & Independent Living Policies and Procedure Manual

Page 5

Section XV Senior Centers

(4) Total number of participants to be served shall be adequate to justify the cost of operating the center

(5) Minimum services which shall be available at this center:

(a) Services which are available at a nutrition site, with emphasis on outreach activities and

(b) At least one additional supportive service

Multipurpose Site

(1) Full time director

(2) An adequate number of qualified full time or part time staff to administer the center and provide quality service

(3) The multipurpose center shall be open at a minimum of 6 hours a day, 5 days a week

(4) The total number of participants to be served shall be adequate to justify the cost of operating the center

(5) Minimum services that shall be available at a multipurpose center:

(a) The services that are available at a nutrition site with emphasis on outreach services

(b) At least one component provided in each of the following categories:

1. Access services that includes homemaker, visiting reassurance, transportation, escort, nutrition education, recreation, outreach, individual/public information and referral assistance.

2. Other services which may be provided include services to residents of care-providing facilities, health related services, volunteer activities, placement, individual and group activities and group activities and other services as defined by DAIL standard service definitions

Lake Cumberland Area Agency on Aging & Independent Living Policies and Procedure Manual

Page 6

Section XV Senior Centers

FOCAL POINTS

Community focal points provide aging information and services often including legal services, transportation assistance, health promotion/disease prevention programs, lifelong learning programs, exercise, nutrition education and services, homemaker and home management, telephone reassurance, referral to social service programs and sometimes volunteer and career center information.

Lake Cumberland Area Agency on Aging & Independent Living Policies and Procedure Manual

Page 7

Section XV Senior Centers

ALTERINGCENTEROPERATIONS

Lake Cumberland AAAIL shall receive prior approval from DAIL if LCAAAIL that intends to:

(1) Close a center or open a new center

(2) Change the hours or days of operation

(3) Change the location of the center

(4) Change the method of providing services in a manner that affects availability of on-going services

(5) Substantially reduce the level or number of services Justification for the change shall include: (1) The proposed effective date of the change

(2) Need or reason for the change

(3) Number of participants affected by the change

(4) Whether this change is temporarily temporary or permanent with explanation

(5) The cost benefit

(6) Whether the facility was altered, renovated or constructed with OAA funds and the date the work was completed

(7) Whether the AAA advisory council recommended the changes

(8) What provisions are being proposed to continue services to these participants?

Opening a New Senior Center

(1) For a proposed new center, costs in meeting local fire, health, safety, and sanitation regulations must be included in the justification.

(2) A request to open a new center shall include copies of the completed health and fire department inspection forms and completed Title III site and focal point pages, if applicable.

(3) If meal preparation at the new center is proposed, notify DAIL and the local fire and health departments.

(4) DAIL shall review the information submitted and if necessary or feasible conduct an on-site visit before a determination is made.

Lake Cumberland Area Agency on Aging & Independent Living Policies and Procedure Manual

Page 8

Section XV Senior Centers

In the case of altered center operations due to damages caused by fires, floods, storms, high winds and tornadoes, DAIL shall be notified by telephone that emergency alterations are necessary. Prior approval shall be obtained by telephone from DAIL on a conditional basis under emergency circumstances with final approval pending written documentation of the proposed change: local fire, health and safety inspections, and an on-site visit by DAIL

Lake Cumberland Area Agency on Aging & Independent Living Policies and Procedure Manual

Page 9

Section XV Senior Centers

LCADD Contact Info

Lake Cumberland Area Development District
P.O. Box 1570
(mailing address)
2384 Lakeway Dr.
(street address)
Russell Springs, KY 42642
Phone: 270-866-4200
Toll Free: 800-264-7093
TDD: 800-648-6056
Fax: 270-866-2044
info@lcadd.org

LCADD Calendar

July 2017
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31